Signing of the protocol by the head

Setting up Certifiers

To transfer the protocol to the REMD, specify the full name and position of the head or his deputy, who will sign the documents on behalf of the medical organization. Without this setting, doctors will not be able to sign the protocol, and sending the document to the RAMD will be blocked.

To do this, go to the «ЕГИСЗ»→ section«Настройки».
1. The supervisor or the user who has been granted the right to sign on behalf of the supervisor can set it up. For each branch, specify the details of the head and/or his deputies and save the changes.

For more information about granting rights to users, see the article Log in to the Medlock.

1. Certifiers must be specified separately for each branch. «Должность»Specialties are being pulled up in the field according to the Rosminzdrav reference book.

1. If you need to add multiple certifiers, select in the Certifiers Settings window«Добавить заверителя».

1. At least one certifier must always be configured in each branch that transmits protocols to RAMD. If necessary, the data of the first certifier on the list can be replaced. The changes will not affect documents in which the certifier has already been selected.

Note: If you need to send protocols that were created before the addition of the certifier(s), the doctor must independently select the added certifier in each document.

By default, only the supervisor can configure certifiers and send protocols. In order to allow this to other users, you must:

• Log in as a system administrator (sys-) at the 3rd step, then select the desired user from the list of employees;
• Open user editing and click«Настроить права доступа»;
• In the window that opens, check the box for the row «Подписание протоколов от лица руководителя»and click «Сохранить».

In order for the doctor to start working with the protocols, you need to set up the rights:

• Log in as a system administrator (sys-) at the 3rd step, then select the desired user from the list of employees;
• Open user editing and click«Настроить права доступа»;
• In the window that opens, check the boxes for the row «Протоколы»and click «Сохранить».

Time to edit protocols

Protocols must be submitted to the Registry of Electronic Medical Documents (REMD) within 24 hours after creation (EGISZ requirement).
By default, editing protocols in Medlock is blocked 24 hours after they are created. You can change the time limit for editing by going to the «Настройки»→ «Общие настройки»→ section«Время на редактирование протоколов». In the window, select the required restriction.:

• 24 hours
• 3 days
• 5 days
• 7 days
• before signing the EDS

The document is transmitted after it is certified with three electronic signatures.:

• information system (performed automatically);
• the doctor who conducted the appointment;
• the supervisor (or the user with the right to sign documents on behalf of the supervisor).

Medlock users sign documents with an electronic signature using the browser plug-in CryptoPro EDS Browser plug-in.
How to install CryptoPro EDS Browser plug-in?

Important!
• By default, the EGISZ section is displayed by doctors and supervisors;
• Doctors can only sign their own protocols;
• Supervisors can sign protocols already signed by doctors, this right is configured by default;
• The head can grant his deputy the rights to sign documents through the system administrator account.

Signing and sending the EMD by the supervisor

The head of the clinic has access not only to the documents that he must sign, but also to the documents awaiting the signature of doctors.

1. Go to the tab «Подпишите»to see the documents awaiting your signature. The documents are divided into two parts: the upper one contains those that need to be signed as a doctor, and the lower one contains those that need to be signed as a supervisor.

1. You can sign each document separately by selecting a specific document and clicking «Подписать, как...».

Or check one of the stacks to sign all the documents in it at once.

You can view each document by clicking on its name.

If there are inaccuracies or flaws in the document that came to your signature, you can return it to the doctor for correction.

The tab «Архив»contains documents that have been signed and sent to RAMD. There will be one of the statuses opposite the document.: «Передано в ЕГИСЗ», «В процессе», «Ошибка».

Documents are also archived after 7 days if they have not been signed and have not been sent to the EGISZ.

In order for the document to be successfully sent to RAMD, the required fields must be filled in:

1. Required organization data (to be filled in at the FRMO):

• Organization's OID;
• Name of the organization;
• The code and name of the structural unit;
• Address;
• License number.

1. Mandatory employee data (to be filled in at the FRMR):

• FULL NAME - must be the same in the details of the electronic signature, FRMR and MEDLOCK;
• SNILS - must be filled in in the MEDLOCK if it is missing from the details of the electronic signature. If the SNILS is present in the electronic signature, it will be automatically entered in the doctor's profile at the first signing of the protocol.;
• Position - the selected position of the doctor in the medical center must correspond to the record of open employment in the current medical organization.

Frequently Asked Questions

• Mistake«Указанная должность сотрудника со СНИЛС ... не соответствует занимаемой им должности в организации ... на дату создания документа ... по данным ФРМР».

If such an error occurs when sending the protocol to RAMD, go to the settings of the MedLock and go to the section«Сотрудники». In the list of employees, click on the person of interest and then click on the pencil next to his full name.

Make sure that the position of the doctor fully corresponds to his position in the FRMR.